Accounts Payable Clerk
Our client is seeking a knowledgeable and experienced Accounts Payable Clerk to join their team based in Cirencester. You will be responsible for ensuring accurate and timely processing of invoices, expense claims, and payments in line with company policies and UK regulations. The role involves maintaining strong relationships with suppliers, resolving queries, and supporting the finance team to ensure smooth operations.
The company was founded to help facilitate the growth in power generated from renewable sources and to ensure that energy generated is used as efficiently as possible. The team is made up of experienced professionals with strong backgrounds in consultancy, development, asset management, investment, construction, installation and agri-tech. Their broad skillset, enthusiasm and depth of knowledge have led to an impressive track record in the sector. The team are knowledgeable, friendly, diligent and hard-working.
Duties of the role include but are not limited to:
1. Invoice Processing:
Process supplier invoices and credit notes in the accounting system.
Match invoices to purchase orders and delivery notes where applicable.
2. Payment Processing:
Prepare payment runs (e.g., BACS, CHAPS, or international payments).
Ensure payments are correctly authorised and supported by documentation.
3. Supplier Management:
Maintain accurate supplier records, including bank details and payment terms.
Respond to supplier queries and resolve discrepancies in a timely manner.
4. Reconciliation:
Perform monthly supplier statement reconciliations.
Investigate and resolve outstanding balances or discrepancies.
5. Expense Management:
Process employee expense claims in accordance with company policies and HMRC guidelines.
Ensure VAT compliance for all expense submissions.
6. Compliance and Reporting:
Ensure compliance with UK VAT regulations for invoice processing and payments.
Assist with month-end close activities, including accruals and reporting.
7. Process Improvement:
Identify opportunities for process efficiencies and implement improvements.
Support the implementation of new systems or procedures.
8. Ad-Hoc Duties:
Support the finance team with other accounting or administrative tasks as required.
9. Management Accountant support:
Support the finance team with other accounting or administrative tasks as required.
Experience and personal attributes:
- AAT qualification or working towards this.
- Proven experience in accounts payable or similar finance role.
- Deep understanding of UK accounting standards and practices as well as experience with supplier statements/reconciliations and payment processes.
- Strong knowledge of UK VAT and expense regulations.
- Attention to detail and high level of accuracy.
- Excellent organisational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in accounting software (e.g., QuickBooks) and Microsoft Excel.
- Ability to work independently and collaboratively in a team environment.
- Strong expertise in all elements of bookkeeping.
- Efficient communication skills with the confidence to liaise with stakeholders, third parties and colleagues at all levels.
- Ability to work independently and collaboratively in a fast-paced environment.
- First-rate organisational skills with the ability to multitask a varied workload with robust time-management skills.
- Being process driven with the ability to identify areas that can be streamlined.
- Willingness to learn new skills and a can-do attitude.
- The right to work in the UK.
- A full UK driving licence.
Benefits:
A competitive salary, depending on experience and 25 days holiday, plus a day off for your birthday, in addition to bank holidays. There is free parking on site.
This is a full time, permanent position working Monday to Friday, 8:30 a.m. to 5 p.m. based at Raw Energy’s head office in Cirencester, Gloucestershire.
