Bookkeeper / Office Manager
Part-time (27.5 - 32.5 hours a week)
Do you have strong bookkeeper or administration experience, and are you looking for a new part-time role between Bedford and Milton Keynes? We are a growing Event Production and Audio-Visual Hire company, who provide high quality technical solutions to the live events industry.
The role comes with a salary of up to £30,000 per hour.
As the Bookkeeper / Office Manager, you will help run the day to day of the business, often dealing with client calls and ensuring the business supports its clients across the UK.
Purpose: To keep the office/business running smoothly by carrying out a range of financial, administrative, and managerial tasks.
In your first few weeks in the Office Manager role, you can expect to:
- Complete accounts functions using Xero with support of an external bookkeeper and accountant.
- Manage all payments and banking.
- Speak with clients on the phone.
- Ensure timesheets are completed by the team and freelancers.
- Order stationery and company suppliers as needed.
- Organise a venue for the next social.
- Negotiate general business bills - coffee, electric etc.
Responsibilities:
- Managing, optimising and control of company databases and file storage systems.
- Co-ordinating, organising, arranging quotes, and booking in regular service/maintenance contracts across the business.
- Dealing with correspondence, complaints, and queries.
- Preparing letters, presentations, and reports.
- Supervising and monitoring the work of administrative staff.
- Processing invoices and managing office budgets.
- Organising weekly pay runs.
- Timesheet, PAYE, and payroll management.
- Organising induction programmes for new employees.
- Ensuring that health and safety policies are up to date, working with the operations manager to achieve this.
- Job administration management, including cost reporting, job system management, and follow up procedures.
- Supporting the production teams with crew bookings and availability management.
- Assisting the organisation's HR and finance functions by keeping personnel records up to date, arranging interviews, and updating financial documents.
- Planning and organising team and company fun activities, BBQs, team lunches, fun activities, socials, and team birthdays/anniversaries.
To apply for this role, you'll need to be incredibly organised. You'll also require:
- Excellent attention to detail.
- Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
- Good knowledge of Xero.
- Strong verbal and written communication.
As well as receiving a salary of up to £30,000 per annum, you'll be part of a small, growing, and engaging team. Free coffee/soft drinks, access to a Discount Portal and an annual bonus scheme.
Interested in this part time Office Manager opportunity? Apply now to be immediately considered.
