Document Controller

Document Controller

City of London 

Permanent or Contract Position

£50,000 - Perm + Benefits Package + Bonus

 

Skilled Careers are currently working with a market leading Building Services and Engineering Company with a strong presence across the UK and overseas. Delivering high class projects in over 40 countries..

DOCUMENT CONTROL DUTIES

• Ensure high standard of Quality Assurance for All project Documentation – all information is compliant with project naming conventions, and document control protocols, ISO requirements .


• Ensure the accuracy, integrity, and security of all project documentation.


• Registering received Information within EDMS, where required.


• Revision and Status control of all project documentation


• Maintain and ensure integrity, accuracy, quality, security of Electronic Documents


• Maintain and ensure integrity, accuracy & Quality of Document Registers


• Maintain and ensure integrity and accuracy of Electronic and Master Hardcopy (Where required) of documents.


• Effectively manage the flow of Project Information and Maintain Document Distribution lists.


• Monitor & Manage Workflows process for Consultants / Design Team Documentation


• Ensure full auditability & Traceability of Design Coordination process for Consultants / Design Team in order to fulfil all Golden thread obligations


• Monitor & Manage Workflows process for Review & Status of Sub Contractor / Supplier Documentation


• Ensure full auditability & Traceability of approval process for Sub Contractor / Supplier Documentation in order to fulfil all Golden thread obligations


• Monitor & Manage Workflows process for Client / Employers Agent


• Manage and Maintain Project Directory within EDMS


• Generate Reports within EDMS for project as required.


• Accurate Retrieval of information


• Coordination of Information for Operation and Maintenance Manuals and Project Handover, Both Electronic and Paper files where required.


• Assist with other projects and duties as required.


• Promote Process, Systems and Service.


• Provide Training & Guidance for Project Teams (New Starters, Internal & External) at all levels for EDMS.


• Ensure Aconex Project Administration is Carried out, Correct Security settings assigned and Maintained for All Users / Organisations


• Collaborate with Quality team and Assist in Defects and Inspections on Field


• Provide assistance & Support to Lead Document Controller


• Regular Weekly reporting on Status of Documents in Document Register, Chase originators where required.


• Carry out Regular Project Audits to ensure we maintain Quality and Project Health.

If you feel as though your experience aligns with the following, please apply through this advert for your application to be considered.