Office Manager - Finance Assistant
Up to £32,000 per annum
Full Time, Permanent - flexibility for the right candidate to do a 30-hour week (pay pro rata)
Our client offers end to end IT Solutions and Managed IT Services for small to medium sized businesses. They provide Consultancy, Installation, and IT Support Services. Their solutions bring together all aspects of IT within a business and they are committed to providing exceptional service to all customers. They have a proven track record with a broad range of clients including Medical, Veterinary, Real Estate, Design & Construction, Finance, Leisure Attractions, Sporting Venues, Retail Outlets, Hospitality, Warehouses and Offices.
They are looking for an experienced Office Manager/Finance Assistant to join their small, friendly team.
Reporting into the Finance and Operations Manager, this person will assist in all general office operations including, but not limited to, bookkeeping, finance, administrative and clerical support, dealing with customer calls, ticket logs and sales enquiries, supporting the Finance and Operations Manager, the company CEO and Support Centre.
The Ideal Candidate will:
Be an experienced Office Manager with Xero experience, strong administration skills, along with Sales and Marketing and Social Media experience.
Duties include:
- Receive calls for CEO, Sales team and Support team
- Administer and perform all administrative and clerical functions
- Daily bookkeeping in Xero
- Credit Control and collection of overdue debt
- Quarterly VAT Returns and liaising with the Company Accountant
- Set up and maintain customer contracts
- Coordinate courier and postal services to Clients and Suppliers
- Order Supplier goods, office equipment and sundries
- Raising and managing Purchase Orders
- Assist CEO to source products and put together quotes for clients
- Create Mileage and Expense Claims for CEO
- Manage renewals for Office Insurance, Utilities etc.
- Liaise with Supplier/Customer Accounts Department
- Update Social Media content (FB, LinkedIn)
- Being able to muck in with whatever is needed to keep the office running smoothly
This is a busy and varied role, and they are looking for someone who is self-motivated and able to carry out each duty to a high standard. They must exhibit a pleasant and welcoming demeanour both in person and on the telephone.
The successful candidate will have the following attributes:
- Strong written communication skills - Ability to read, analyse and interpret correspondence and documents and ability to respond effectively to all, including sensitive inquiries and complaints
- Reasoning ability - To define problems, collect data, establish facts and draw valid conclusions
- Experience of office administration
- Experience with Xero accounts (or similar)
- Ability to maintain a high level of accuracy in preparing and entering information
- Excellent interpersonal skills
- Analytical and problem-solving skills
- Effective verbal and listening communication skills
- Attention to detail and high level of accuracy, and effective organisational skills
- Good business acumen
- A good level of competence in Microsoft packages is essential
Our client operates from a modern office in Bracknell with free onsite parking and easy access to the town centre. Applicants will ideally live within 30 minutes commute of their Bracknell office.
Normal office hours are Monday - Friday between 9am - 5.30pm with a one-hour break for lunch i.e. 37.5 working hours per week. However, they are also happy to consider candidates who wish to work a minimum of 30 hours per week.
Apply today with an up-to-date CV.
