Property and Facilities Coordinator
Reporting to: Head of Estates
Contract type: Full Time, Permanent / Remote with some travel to regional offices
Salary: £29,000
About Cera
Cera is currently listed as one of the top 5 fastest growing health technology companies in the UK.
Our vision is to empower people to live their best lives, in their own home, through the use of smart, AI based technology, professional care and support. Joining Cera, you are contributing to making this vision a reality.
Job Summary
The Property &Facilities Coordinator will play a pivotal role in managing the day-to-day operations of property and facilities for Cera Care. This position ensures the efficient and safe functioning of properties, supports ongoing maintenance, and oversees compliance with relevant regulations.
The ideal candidate will be a detail-oriented, proactive individual with strong organisational and communication skills, and a minimum of 2 years experience in the industry.
Key Responsibilities
- Facilities Management:
- Coordinate and oversee routine maintenance, repairs, and upgrades to facilities.
- Manage relationships with suppliers, contractors, and service providers.
- Visit branches as and when required.
- Property Management:
- Support lease administration, including tracking leases, rent payments, and tenant requests.
- Assist with keeping our Property Management System up to date.
- Handle tenant communications and resolve property-related issues promptly.
- Safety and Compliance:
- Ensure compliance with health, safety, and environmental regulations.
- Maintain accurate records of inspections, certifications, and safety documentation.
- Manage relationships with suppliers to ensure PPM is conducted.
- Administrative Support:
- Maintain an organised record of maintenance schedules, warranties, and service contracts.
- Prepare reports on property performance, budgets, and maintenance activities.
- Support the implementation of new systems and processes to improve facilities management efficiency.
- Project Coordination:
- Assist with property improvement projects, including planning and execution.
- Monitor timelines, budgets, and deliverables to ensure successful project completion.
Qualifications and Skills
- Education:
- Bachelor’s degree in Facilities Management, Property Management, Business Administration, or a related field preferred. Equivalent experience will also be considered.
- Experience:
- 2+ years of experience in facilities or property management.
- Knowledge of building systems (HVAC, electrical, plumbing) is a plus.
- Skills:
- Excellent organisational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite / Google Workspace and facilities management software.
- Basic understanding of budget management and financial reporting.
- Certifications:
- Facilities or property management certifications (e.g., FMP, CPM) are advantageous but not required.
Key Competencies
- Problem-solving and decision-making skills.
- Attention to detail with the ability to manage multiple priorities.
- Proactive, self-motivated, and adaptable to changing needs.
What we offer
- Career development in an ambitious company - we’ll grow with you
- Work from home setup - all the technology you’ll need
- Flexible and remote working
- Competitive salary & discretionary bonus
- 25 days paid annual leave, UK bank holidays & your birthday off
- Recognition Awards
- Group Pension Scheme
- Lifeworks discount platform & Employee Assistance Program
What’s it like to be part of the Cera Team?
Our team is made up of academics, innovators, start-up accelerators and care experts, all connected by a vision to build a better future for care through the combination of best-in-class carers, empowered by technology.
We champion diversity, inclusion and well-being to create a workplace where you value yourself and feel proud of who you are. We believe in a world where you have the freedom to explore and express yourself without judgement, no matter who you are or where you’re from. Where individuality is a source of confidence, because difference makes the world a better place. People from cultural or gender diverse backgrounds, women and people with disabilities are encouraged to apply.
